What does a Project Manager do everyday?
If you’re wondering what a Project Manager does on a daily basis then you’re in the right place. The challenges and obstacles you will face every day are and will be unpredictable, making co-ordination and control very important. Below you will see a snippet of what to expect on a daily basis in the life of a Project Manager.
Organisation will play a vital part in being a successful Project Manager. Make sure that you have each stage of the project planned well. The team who are working with you need to understand their individual objectives as well.
Explain why your team has these objectives so they can understand why they’re doing it. You will need to know what is going on with the project and what you will be doing on a daily basis.
Leading a Team
Leading and motivating your team will become part of your daily activity as a Project Manager.
You will be expected to lead them in the correct way, making sure that motivation is high. This ensures that you achieve your deadlines and objectives on time whilst staying within the project budget.
You will have daily/weekly catch ups with your team to make sure you’re on track to complete the project you’re working on, on time.
Managing your money spend will be more than just monitoring what you’re spending your money on. You will have to monitor the work that is actually being done.
This will give you an idea if you’re going to over spend on the project.
Delegating effectively within your team will free up more time for you get on with the tasks you need to complete within a set time frame.
You have to remember that you can’t do everything and will need to delegate.
As a Project Manager you will have to be a strong decision maker. Although perhaps not every decision will be the correct one, you need to be firm with your decisions.
After all, you’re the one managing the project so if you think it’s the right decision you need to go with it.
Focus on your customers’ needs and wants throughout the project by keeping them happy at every stage possible.
If you don’t keep your customers happy then this will cause issues throughout. It can make a simple task difficult, which you don’t want when working towards tight deadlines.
Holding meetings and writing agendas will become part of your daily life as a Project Manager. You will need to keep your team updated with each stage of the project to keep everything on track. From this, you will be able to make sure that all tasks are completed and ensure you’re on the right path for the project’s completion.
A well organised Project Manager will choose a set time to action all emails, which is usually in the morning before the business day starts. Replying to all enquiries or problems that may have arisen will keep the project moving in the right direction.
Throughout the project you will have objectives that will have completed on time within the budget you allocated. This will be important for you and your team to celebrate, as it will keep them motivated as some stages of the project inevitably won’t go to plan – so you will need to keep spirits high.
As a Project Manager the role will change on a daily basis so if you get bored easily then this a great career path for you.
if you’re already a Project Manager and you want to increase your skills to become better a what you do then have a read of our ‘what can I do to improve my Project Manager skills‘ blog now.
Why should you become a Project Manager?
If becoming a Project Manager is something that you’re considering as a career path then you’re certainly heading in a worthwhile direction.
Project management roles are desirable, as what you will gain from becoming one is extremely rewarding.
The demand for Project Managers is high. There will be roughly 22 million project management jobs opening between now and 2027, as they’re needed in such a wide variety of industries. Although quite common in the IT field, project-oriented work is also common in business services, oil and gas, finance and insurance, manufacturing, construction, and utility industries.
Being a Project Manager will involve a lot of hard work but there are always perks to the job. Some projects (although sadly not all) may require you to travel all over the world. This can give you overseas experience whilst seeing different cultures and understanding how they work.
The average salary for a Project Manager is around £50,000 p/a, once you are qualified with experience. You can expect a starting salary of around £20,000 p/a. Not bad at all for a starting point in your career.
Be a mini CEO
As a Project Manager, you will have a lot of responsibilities and face all sorts of pressure dealing with customers and suppliers.
You will have to deliver on promised deadlines whilst managing the project effectively. You will also need to make sure you’re leading your team in the best possible way.
No two days are the same
Each day will bring you different challenges and hurdles to overcome. This makes the job interesting and not too tedious, so if you enjoy change this is the perfect career for you to get qualified in.
You will be expected to work long hours as a Project Manager. At times your work flexibility can be controlled by you. However, the places you will have to work in will vary. This will make you adapt to your own schedules and give you the ability to create your own working patterns and times.
You will become very valuable to the company which will have an impact on the company’s morale.
This will be very rewarding for you, giving you the security you need for the future in your career as a Project Manager.
If project management is something that you would like to get into then please get in touch with us at Riverside Training. Speak to one of our friendly training specialists who will be able to provide you with the information you need to proceed to the next step. This is a career that you won’t regret getting into. It will benefit you on a personal level and will be a great career choice.
What can I do to improve my skills as a Project Manager?
As a Project Manager, you will come across many different challenges every day and you will often wonder how you can improve your skills to become more efficient within your role. Below you will see some areas you can focus on to improve your skills.
Find the Right Project Management Tools
If you haven’t done so already, get yourself a project management platform to work on that will improve the overall management of the project you have been given. Below you will see 4 platforms that will be suitable for you to use.
1. Trello – Over the last few years Trello has become one of the most popular platforms to use. You can access the platform on your PC and smartphone which makes things easier whilst you’re out of the office.
2. Asana – This app allows you to do the same things as Trello. The app lets you create to-do lists, making sure that everything that needs to be done is done on time and by the correct team member.
3. Evernote – This is one of the most reputable apps for boosting productivity, both on a personal and professional level. While it’s not strictly a full-on project management app, we believe it’s worth mentioning on the strength of being a great companion app when it comes to managing a lot of complex, time-sensitive business projects and tasks.
4. Basecamp – Basecamp is one of the oldest project management tools around. This makes it one of the best to use as a Project Manager, giving you the ability to send direct messages for quick discussions and sending you notifications within working hours. You can even show your appreciation once an objective is complete by applauding your team.
Establish Firm Objectives
Although this may sound simple to achieve, being firm with your objectives will be key.
You will need to make sure that your team are fully aware of the objectives you have set and which objectives they will need to complete by setting deadlines. This will give them a clear outline of what they’re aiming for.
Let them know what they will walk away from when the project is finally complete.
Keeping an eye on your productivity levels is a good way of determining why the project keeps getting held up.
If the project keeps getting delayed for one reason or another, it’s time to take a step back and monitor what your team is doing. Whether it’s something that they’re ordering from your suppliers too early or not completing tasks quick enough, these could be reasons that are causing the project to delay.
This will also help you determine whether you have chosen the right team member to complete the objective.
Keep Morale High
Aim to keep morale high throughout every task in the project. Set milestones and reward your team members at each stage of the project if completed on time. You’ll be able to achieve this by doing something as simple as taking them out for dinner or offering an incentive for completed tasks. This will keep productivity levels high and increase the performance of your team which will then produce better quality work.
Good communication throughout the project will be important for you and your team because as a Project Manager you will be communicating 90% of the time, whether it be to your team, stakeholders or suppliers.
It’s essential that you successfully get your ideas, objectives, deadlines and issues across effectively. You can use techniques such as delivering presentations to the team so it will be good to increase your presentation skills.
If you can lead, you can deliver. But most importantly, leadership is often what is missing in the Project Manager’s arsenal of highly developed technical skills.
If you’re a Project Manager, I can guarantee you have felt the need to improve yourself as a leader at some point.
Know what you’re buying and roughly how much it costs so you don’t get hit with a huge bill for something that is worth half the price!
Get Qualified with a Professional Organisation
Getting qualified with a professional organisation will make you more desirable to employers and will also increase your wages.
Find more about getting qualified by a nationally recognised awarding body here.
You will come across many different organisations who will be able to help you get qualified but you need to make sure it’s with a professional organisation that has accreditation to deliver the qualification.